Department Of Information And Cultural Affairs

Department Of Information And Cultural Affairs has published tender for Classical Dance Festival 2025 Classical Dance Festival 2025 At Rabindra Sadan - the work related to engagement of an Event Management Agency for Stage Decoration, Outdoor publicity, Venue Branding, Sound, Stage Light, Outside Light, Documentation, Vehicle, Printing, Tiffin & Hospitality, LCD Projector, Memento, Flower Bouquet, Cloth Bag, Uttorio etc. in connection with “Classical Dance Festival – 2025” to be held on & from 11th to 13th September 2025 at Rabindra Sadan Sl. No. Item Description 1 Stage Decoration to be made for Rabindra Sadan (11/09/2025 to 13/09/2025) 2 →Backdrop (20/10) (Suitable with Background) (1 No)→Rostrum with 3 stage stairs for Rabindra Sadan for 3 days (9 Nos.),→High back VIP chair for inaugural programme (20 Nos.), →Inaugural Lamp (Electric/Battery) (1 Nos.), →Centre Table with Table Cloth (for inaugural programme) (8 Nos.), →Table Flower Top (for inaugural programme) (8 Nos.), →Brass Lity pot (for 3 days) 1Pot per day (1X3=3) (3 Nos.), →White Sofa (for sitting arrangement for performers at backstage for 3 days) 4 Sofa per day (3X4=12) (12 Nos.), →Centre Table (For sitting arrangement for performers at backstage 3 days) 4 Centre Table per day (3X4=12) (12 Nos.), →Floor Carpet (25’/12’) for 3 Days (300 Sqft), →Tray to carry Memento 8 nos, →Flower bouquet for Guests 25 Nos.→Floral Decoration with colourful artificial flower in front of stage & Podium (1 Gross), →Thali girl 1st day - 4 nos, 2nd day- 2nos and 3rd day - 2 nos 3 Venue branding and outdoor publicity (For 3 Days) 4 →Branding entrance 2Nos 3D Gate with light for 3 days (2 Nos.), →Standee (8’/4’) (30 Nos.), →Flex(10’/8’) with wooden frame outside Rabindra Sadan wall & West Bengal State Music Academy (20 Nos.), →Programme Schedule Flex with wooden frame (20’/10’) (2 Nos.), →Cut outs as per approved design (Illuminate with colourful lights) for decoration(at the entrance of Rabindra Sadan) (10 Nos.), →Colourful Chain Flags on rope (1000 Nos.), →Colourful Flags on Pole (40 Nos.), →Temporary Hoarding (20/10) [printing and installation] (20 Nos.) →Decoration ofBookSelling Counter the Varandah ofRabindra Sadan, Table with white cover and frills (1 Gross) 5 Sound(for 3 days) 6 →JBL Double Top (2 Nos.), →LD 18 Low (2 Nos.), →Monitor 15” (4 Nos.), →Digital Console (1 Nos.), →Foot Microphone (5 Nos.), →Cordless Microphone (3 Nos.), →Stand Microphone (10 Nos.), →Mobile Phone Chord (2 pcs), →DVD Player(1 Pcs), →Laptop(2 Pcs) & Bluetooth System (1 Gross),→Installation, Operation & Transportation (1 Nos.) and →Sound Operator (1 Nos.) 7 Stage Light (For 3 Days) 8 →F.O.H (Par 62) (2 Pair), →Side Light (Par 62) from wings space (4 Pair), →Diagonal Blue (Par 62) (1 pair), →Back Centre (Par 61) (1 No.), →Floor (Par 62) (2 Nos.), →Centre Top (Par 62) (1 No.), →LED Par Back Diagonal (10 Nos.), →Pe Strobe (1 No.), →Smoke Machine (1 No.), →Dry Ice (1 No.), →Power Pack & Console (As per requirement) (1 Gross), →License holder Electrician (1 Nos.) and →Light Operator (2 Nos.) 9 Outside Light(For 3 days) Sufficient light for illumination of front and back side and campus of Rabindra Sadan 10 →400 Watt Metal Light (10 Nos.), →LED Rice light (50 Nos.), →LED Per Light (15 Nos.) and →RGB Pixel Light (50 Nos.) 11 Documentation (For 3 Days) 12 →Video coverage of Classical Dance Festival 2025 (3 days programme)(Rabindra Sadan) including inaugural and closing programme.Pen Drive of each day is to be submitted. →Edited & Master Copy (Non edited) are to be submitted. 13 →Still photography coverage ofClassical Dance Festival 2025 (3 days programme) (Rabindra Sadan)including inaugural and closing programme. Day wise Still Photographs with Album & Pen Drive are to be submitted at the time of bill submission. (total 200) 14 Printing 15 Invitation Card, Envelop. 16 ID Card 17 Leaflet 18 Tiffin & Hospitality (Rabindra Sadan) (For 3 days) 19 Tea, Coffee (with milk & without milk), Biscuits,Papri for Guests( 1st day 75 nos, 2nd day 50 nos & 3rd day 50 nos) along with suitable crockery@ Rs. 30/- 20 Tea (with milk & without milk), Biscuits, 200 per day@ Rs. 10/- 21 Tiffin Packets for VIP and participating artistes160 per day (160x3 ) @ Rs.200/- 22 Tiffin Packet (Normal) 135 per day ( 135x3 ) @ Rs. 150 /- 23 Water Bottle (Rs. 10)(for 3 days) 24 20 Litre Mineral Water (for 3 days) 25 Crockery to serve snacks for distinguish guest ( for 3 days) 26 Service boy (for 3 days). (2x3) 27 Fooding for outside Artistes ( 20Artistes) 28 LCD projector 29 LCD projector for 3 Days Program 30 Memento, Flower bouquet, Cloth bag and Uttorio 31 Memento (Inaugural Programme & Artistes for 3 days) 32 Flower Bouquetfor Guest, participating dancers/ dance group and anchor in theprogramme( 1st day -30 2nd & 3rd day (15x2)=30 Nos ) 33 Jute Bags with printing( name of programme, venue and date) for carrying Memento & Tiffin Packets 34 Uttoriyo 20 Nos (For Guest & Artistes) 35 Government Taxes 36 All applicable Government taxes . Last date of submission for this tender is 2025-08-22. This is a Event Management tender in Kolkata, West Bengal