Department Of Information And Cultural Affairs

Department Of Information And Cultural Affairs has published Engagement Of Event Management Agency For The Work Related To Stage, Logistic, Stage Run, Venue Branding And Lighting, Hospitality, Manpower, Ushers Etc. For Bangla Sangeet Mela-2024 At Deshapriya Park- 1 STAGE (for 7 days) 2 Open Stage : Mattress on floor with stage decoration 3 Carpeting, Musking& Framing as qeruired 4 Floral decoration with coloured flower in front of stage 5 BACK DROP (for 7 days) 6 3D back drop (48’X16’) 7 Green Room (for 7 days): 8 20’X30’ attached with stage to be covered with tarpaulin & Octanum with curtain with mattress on floor and all other necessary equipments 9 Mirrors for green room 10 FURNITURE (for 7 days): 11 Tables (5’X3’) with cover for green room 12 VIP chairs 13 Low table with covers 14 Fiber Chair with cover 15 Wooden Chowki with White cover for stages 16 Sofa set for green room cum Office & for VVIP 17 BIO TOILET (for 7 days): 18 BIO TOILET (for 7 days): 19 VENUE BRANDING: Gates, Publicity etc. at Deshapriya Park premises with creativebranding ideas andcreative awareness (for 7 days): 20 STANDY8X4 IRON 21 HORDING 8’X6’ WOODEN 22 3-D customizedGate with decoration:Decoration of the gates will be made by flex painting (design CD will be supplied by I&CA Deptt 23 Walkway Pillar : Flex with iron frame (3’ X 8’) for inside the venue 24 Pole Pillar : Flex on wooden frame (3’ X 6’) for inside the venue 25 Help Desk : Table with frills (10’ x 10’ ) 26 Programme schedule : Flex on wooden frame(10’ x 20’ ) 27 Stall Details information: Flex on wooden frame ( 10 x10) 28 Name Tags- Help desk : Acrylic with prints(6x2.5) 29 Directional Signages : VOS (2x1.5) 30 Walkway Pillar : Flex with iron frame (3’ X 8’) for outside the venue 31 Pole Pillar : Flex on wooden frame (3’ X 6’) for outside the venue 32 8X8 flex in wooden frame 33 CUTOUT (6x12) 34 SURROUNDING BRANDING (for 7 days) 35 16X4X30 (3d customized overhead gate) 36 HORRDING 8’X6’ WOODEN 37 COLOURFULL FLAGS ON ROPE 38 COLOURFULL FLAGS ON POLE 39 F&B : 40 Arrangement of 250 food packets per day for Artists, Officials & Others for 7 days per packets @ INR 160 41 Arrangement of 200 tea / coffee per day for Artists, Officials & Others for 7 days @INR 12 per cup 42 Manpower (for 7 days) 43 Supervisor 44 Boys 45 Security (8hrs-3shifts) 46 SOUND for Bangla Band(for 7 days): 47 Speaker Stand 48 Stage Monitor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 49 Bothside Arrey with truss.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 50 Out Box Speaker(Low & Top).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 51 Amplifier.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 52 Audio Mixing Console (48 channels) with Effect Processor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 53 Microphones (with stands) & Gooseneck Microphone 54 Cordless microphones 55 DVD player 56 Voltage Stabilizer (10 kw).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 57 Clearcom 58 Power board for Stage.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 59 Technician 60 Installation/Operation 61 Goal Post (3side C Shape) Truss as per Stage measurement 62 T-Truss 63 Installation of Stage Lighting (for 7 days): 64 S&F Thousand watt halogen Lamp (1000watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 65 S&F Metal hailed lamp fitting (400watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 66 Par 65.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 67 LED Par.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 68 Light engineer 69 Surphee.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 70 Moving Head.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 71 Haze.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 72 Installation Of Venue Lighting (for 7 days): 73 Metal 400 watt.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 74 Led rice lamp.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 75 Electricity charges (on actual basis) 76 125KVA Genset for Power (for 7 days): 77 S&F Generator, 125 KVA, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 78 S&F Generator, 62.5 KV, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 79 DOCUMENTATION: (for 7 days) 80 Still Photography 81 Video Photography 82 Govt. taxes 83 Including all Govt. taxes . Last date of submission for this tender is 2024-12-20. This is a Event Management tender in Howrah, West Bengal