Department Of Information And Cultural Affairs

Department Of Information And Cultural Affairs has published Engagement Of Event Management Agency For The Work Related To Stage, Logistic, Stage Run, Venue Branding And Lighting, Hospitality, Manpower, Ushers Etc. For Bangla Sangeet Mela-2024 At Ektara Mukta Mancha- 1 STAGE (for 7 days) 2 Roof cover of Ektara Mancha by Fireproof tarpaulin and decorated concealing cloth & Flex printed facia including cover of front Ektara and full stage stair with Bangla Sangeet mela acrylic lettering 3 Carpeting, Musking& Framing as required 4 Floral decoration with coloured flower in front of stage 5 BACK DROP (for 7 days) 6 Thematic 3D backdrop 7 Green Room (for 7 days): 8 20’X30’ attached with stage to be covered with tarpaulin & Octanum with curtain with mattress on floor 9 Mirrors for green room 10 FURNITURE (for 7 days): 11 Tables (5’X3’) with cover for green room 12 VIP chairs 13 Low table with covers 14 Fiber Chair with cover 15 Wooden Chowki with White cover for stages 16 Sofa set for green room cum Office & for VVIP 17 VENUE BRANDING: Gates, Publicity etc. at EktaraMancha premises with creativebranding ideas andcreative awareness (for 7 days): 18 3-D customizedGate with decoration:Decoration of the gates will be made by flex painting (design CD will be supplied by I&CA Deptt 19 Help Desk : Table with frills (10’ x 10’ ) 20 Programme schedule : Flex on wooden frame(10’ x 20’ ) 21 Name Tags- Help desk : Acrylic with prints(6x2.5) 22 Directional Signages : VOS (2x1.5) 23 SURROUNDING BRANDING (for 7 days) 24 16X4X30 (3d customized overhead gate) 25 F&B : 26 Arrangement of 250 food packets per day for Artists, Officials & Others for 7 days per packets @ INR 160 27 Arrangement of 200tea / coffee per day for Artists, Officials & Others for 7 days @INR 12 per cup 28 Manpower (for 7 days) 29 Supervisor 30 Boys 31 Security (8hrs-3shifts) 32 SOUND (for 7 days): 33 Speaker Stand 34 Stage Monitor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 35 Out Box Speaker(Low & Top).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 36 Amplifier.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 37 Audio Mixing Console (48 channels) with Effect Processor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 38 Microphones (with stands) & Gooseneck Microphone 39 Cordless microphones 40 DVD player 41 Voltage Stabilizer (10 kw).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 42 Clearcom 43 Power board for Stage.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 44 Technician 45 Installation/Operation 46 Goal Post (3side C Shape) Truss as per Stage measurement 47 T-Truss 48 Installation of Stage Lighting (for 7 days): 49 S&F Thousand watt halogen Lamp (1000watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 50 S&F Metal hailed lamp fitting (400watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 51 Par 65.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 52 LED Par.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 53 Light engineer 54 Surphee.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 55 Moving Head.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 56 Haze.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 57 Installation Of Venue Lighting (for 7 days): 58 Metal 400 watt.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 59 Led rice lamp.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 60 125KVA Genset for Power (for 7 days): 61 S&F Generator, 125 KV, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 62 S&F Generator, 65 KV, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 63 DOCUMENTATION: (for 7 days) 64 Still Photography 65 Video Photography 66 STALLS ( for 7 days) 67 10 X 10 Octanum stalls with terpolin cover,three side rack,carpet on floor, 2 chairs,2 counter table, fan, sufficient light, 15Amp. Power board,cloth in celling & front facia.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 68 100x10 pavillion with stall and book rack including table, tarpolin cover, platform, carpet, top back side musking, front facia, leg, faciaside with thematic & special illumination 69 Govt. taxes 70 Including all Govt. taxes . Last date of submission for this tender is 2024-12-20. This is a Event Management tender in Howrah, West Bengal