Department Of Information And Cultural Affairs

Department Of Information And Cultural Affairs has published Tender Notice for engagement of Resourceful Event Management Agencies for Designing & Implementing the work related to stage Decoration , Stage related Materials, Venue Branding, Sound, stage run, and Lighting, Hospitality, manpower etc. for Natya Mela -2025 at Rabindra Sadan (for 9 days), Girish Mancha, Madhusudan Mancha, Sisir Mancha, Ektara Muktamancha & Tripti Mitra Natyagriha at Natya Akademi Bhawan for 8 days.- 1 Back Drop & Stage Materials forInaugural Day at Rabindra Sadan for 01 day : 2 Backdrop (3’X15’) (with Suitable Background & Script ), VIP Chair for Inaugural programme - 20 Nos., Inaugural Lamp (Electric/ Battery) - 01 Nos., Centre Table with Table Cloth (for Inaugural programme) - 05 Nos., Flower Table Top - 10 Nos. 3 Venue Brandingand Angan Sajja at 6Venues : 4 Venue Branding:- 3D Box Type Reverse L Shape Gate of 10 Nos (in pair)( 7 Gates at Nandan Complex & Natya Akademi, 1 Gate at Madusudan Mancha, 2 Gate at Grirish Mancha), 1 Small Gate (in pair) (Beside Ladies Canteen) , 12 Programme Schedule Flex - 2 Flex each venue, Standee of size 4 x 6 (30 Nos.), Kiosk with Light (21 Nos), Angan Sajja (Nandan Complex, Sisir Mancha, Natya Akademi Bhavan, Madhusudan Mancha & Girish Mancha),Wall Decoration3Nos. 2 Walls for Sisir Mancha and and 1 Wall for Rabindra Sadan), Decoration of Ektara Muktamancha, Creation of 3 Theme based corners (Nandan Complex) & adda Zone at Ektara Muktamancha Ground . 5 FLOWER DECORATION : 6 Artificial Flower Decoraton Infront of Stage ( For Inaugural Programme & 8 days of remaining programme for 4 venues) 7 Printing : 8 Invitation Card with Envelop – 500 Nos. (Design will be supplied at stipulated time) 9 ID Card – 100 Nos. 10 Bi-Colour Leaflet in maplitho natural shade paper – 10,000 Nos. 11 Memento, Shawl, Flower Bouquet, Jute Bag : 12 Memento – 220 Nos. 13 Shawl(Inaugural Programme) – 20 Nos. 14 20 Flower Bouquets for Inaugural Programme and 100 Flower Bouquets for next 8 days 15 Jute Bags with printing( Name of the programme ) for carrying Memento andFlower Bouquet – 250Nos. 16 Tiffin & Hospitality for Inaugural Programme & 8 days of remaining Programme 17 Tea (with Milk & without Milk), Coffiee, Biscuits, Papri, Kaju, Sweets for V.I.P. Guests along with suitable Crockery (Inaugural Day) V.I.PHospitality for 50 People V.I.P Tea 50 Heads x @100/- = 5000/- 18 Tea (with Milk & without Milk) for remaining 8 days of programmefor6 venues ( @Rs. 8/-) – 9000 Cups 19 V.I.P. Tiffin Packets for Inaugural Programme( @Rs. 500/-) – 50 Nos. 20 General Tiffin Packets Inaugural Programme & other 8 days of remaining Programme for all venues [ Packet Value – Rs.160/-] – 4140 Nos. 21 Lunch & Dinner for 8 Days [ Packet Value – Rs.200/-] - 600+600=1200 Nos. 22 Documentation 23 Video Coverage ofInaugural Programme. Edited & Master Copy [ Non-Edited] are to be submitted. & Still Photography Coverage ofInaugural Programme 24 Still Photography Coverage 8 days of Programme for 6 venues. Day wise Still Photographs with album are to be submitted. - Still Photos 30 Nos. Per Day 25 Making Stall for 7 days (Rabindra sadan-Nandan Complex) 26 Stall (80 rft X 10 ft depth X 10ft height). Complete temporary structure of bamboo to be covered with fireproof tarpoline with sufficient Light with sufficient wooden table and plastic chairs for 8 Days along with proper flex facia . 27 Installation of Venue Lighting at Rabindra Sadan,Girish Mancha, Madhusudan Mancha, Sisir Mancha, Ektara Muktamancha, Tripti Mitra Natyagriha with Natya Akademi & Nandan Complex for 8 days 28 Sufficient outside intelligent light for illumination at Rabindra Sadan,Girish Mancha, Madhusudan Mancha,Sisir Mancha Tripti Mitra Natyagriha with Natya Akademi Bhawanfor 9 days with metal lamps, Chain Light etc.(Rate should be quoted including fitting & Fixing) (for 6 Venue) 29 Publicity 30 Publicity at various places of Kolkata vide Hoarding, Banner, Mike Publicty 31 Manpower 32 Hiring charges for Thali Girl for inaugural day – 4 Nos. 33 Hiring charges for Boys as promoters for back stage management for inaugural day – 2 Nos. 34 Service Boy for 8 days (08 Persons) 35 Vehicle 36 Hiring Charges of car for 24th Natyamela 37 Stage Light & Stage Equipments 38 Supply , Installation & Operation of Stage light as per requirement at 5 venues. Supply of stage equipments at 5 venus. 39 Govt. Taxes 40 All applicable Govt. taxes (18%) . Last date of submission for this tender is 2025-01-29. This is a Event Management tender in Howrah, West Bengal