Department Of Information And Cultural Affairs

Department Of Information And Cultural Affairs has published Tender for Engagement of Event Management Agency for organizing Closing Ceremony of 30th KIFF at Rabindra Sadan- 1 Decoration of Stage 2 Tables (5’X3’) with cover. 3 VIP chairs 4 Low table with covers 5 Carpeting from main stage to connecting road 6 Deluxe sofa set for VVIP (1 seater) 7 Flower decoration on the front of dais : Original & artificial flowers & orchids (combination of violet, blue & yellow & white) As per stage 8 Flower Gate for Rabidra Sadan 9 Flower decoration within auditorium 10 Thematic Set Backdrop of main stage with conceptual installation and Thematic light for customised set & LED Screen accordingly for back drop(Concept will be shown in pre-bid meeting) 11 Console for sound, light, Av 8X24X3 Cu.ft 12 Goal post truss of size (16 x 8) for array sound 13 T- Truss of size (14 x 8) for light 14 Raiser for LED 24X4X4 Cu.ft 15 Podium with display with proper branding of KIFF 16 Installation of stage lighting 17 LED Par 64 18 LED Wash Light 19 Par 20 LED Par 21 Surphee 22 Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation 23 Branding,gates, Publicity, etc. Creative idea for venue branding with proper safety measure 24 Wooden Standee, 8’X6’ sq. Ft ( Flex), if required and including Hiring, fitting, fixing & transportation 25 Flex wooden structure for entire premises including fitting, fixing, transportation & dismantling. Creative design will be provided in due course 26 Directional Signage : VOS (2x1.5sq.ft) 27 Installation of sound system 28 Array system on liner for entire sound modulation 29 Stage Monitor 30 Amplifier 31 Mixture Console (64 channels) 32 Cordless microphones 33 Laptop for Playback 34 Podium Mic 35 Voltage Stabilizer (10 kw) 36 Power board 37 Sound Engineer for 1 day 38 Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit. Necessary support for entertainment Prog. and artistes management system should be obtain in advance as per their requirement and necessary manpower for the operation 39 Still& Video recordingand online DV shooting with live feed connectivity (if any) for Award giving ceremony 40 AV set-up as Stage Backdrop/ LED 41 Video Display for Back Stage Management 42 Video Display for console Management 43 Laptop with Connectivity 44 Switcher 45 Mixer & Monitor 46 Cabling & Technicians 47 Online editing setup with Editor 48 Media Feed for direct telecast 49 Video Camera HD 50 Still camera 51 Video graphics 52 Consoles, Media enclosure & Feed room (if any): 2000 sq.ft 53 Live telecast at Nandan Complex including Processor and integration with existing sound system 54 Downloading Signal for AV Displaying in LED in Nandan and KIC Venue. Technical support Laptop with operator 55 Plasma TV for stage preview 56 DG Set: - (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 57 Hiring, fitting & transportation of Generator with Caretaker 125 KVA 58 Arrangement of Giant Screen/LCD projector for live telecast of the event inside and outside the venue. 59 Providing and setting up of LED screens (3.8mm pixel pitch) (Size 12 X 8) with processor and screen pro switching system. All cabling should be fibre optics with HD signal. Live feed from the main event conclave shall be telecast on the LED screen installed in this area. 60 Vehicles with escort for the guests & artistes, Thaali Girls & associates 61 Lady Hostess to escort guests with proper dress and make up 62 Boys: as Promoters for stage management with proper dress 63 Event Supervisor 64 Walky Talky 65 Royal Bengal Tiger Trophy (7.50 X 4.00 X 9.75) 66 Cost of Silver (99.99% purity) for tiger and base (750gms for each trophy) and two nos plates on each trophy (30gms for each trophy) including wooden base and making charges 67 Govt. taxes 68 Including all Govt. Taxes . Last date of submission for this tender is 2024-11-25. This is a Event Management tender in Howrah, West Bengal