Sports And Youth Services Department

Sports And Youth Services Department has published Tender For request for proposal For Engagement Of Event Management Agency For Conducting International Yoga Day At Kalinga Stadium, Bhubaneswar-2 Flex & Frame:MS Pipe Frame with 320 GSM Blackback Star Flex for Backdrops, Dropdowns, Venue Branding, Main Gate Arch, A Boards, Signages at Venue, Champions Board, FOP Zoning, Box Branding, Standees, Directional Totem, and any others elements as per the specific dimensions to be identified for different Venues 3 Vinyl Branding:Vinyl Printing and Pasting at places like VIP Lounge, etc. 4 Vinyl on Sunboard Branding:Vinyl Printing and Pasting on 3mm Sunboard 5 BOQ – VENUE OVERLAYSFurniture, Fixtures & Equipment 6 German Hanger with a capacity of 10000 attendies, stage & other eqiupment 7 Buffet Table:Wooden Tables/ Plastic Tables with cloth as per requirement 8 Banquet Chairs 9 Stage Setup with Stairs, carpet, Truss & light asper the requirement with Dismantling:60x40x6 10 Standing Fan:Standing/ Mobile Fans 11 Extension cords:Copper Wired required at various points for extending the power requirement to desired locations. 12 Tower Acs / Stading Acs for stage:12 Ton 13 BOQ – VENUE OVERLAYSBarricading 14 Barricading for DG Set:Speed Fence 15 Queue Manager:Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions 16 BOQ – VENUE OVERLAYSBroadcasting Requirements 17 Camera Raiser (8x8x4):Ladders as per the platform height and riser requirements 18 Audience Live Led delay screen 19 LED Platform for Live Led delay screenLadders as per the platform height and riser requirements 20 Stage Led Screen 21 Photography & Videography (6+6) along with drone footage 22 Live Streaming on social media platform with live relay on delay screen 23 Internet Up to 500 MBPS 24 BOQ – VENUE OVERLAYSDG sets & Live Streaming 25 125 KVA DG:3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance for 2 days 26 Running Charges for 125 KVA DG:Costs to be provided for per hr running - as per the consumption for every Generator 27 BOQ – VENUE OVERLAYSLights & Sound 28 PA Sound system upto 10000 audience capacity:(To be set-up at place as finalized by DSYS) 29 BOQ – VENUE OVERLAYSOthers & Stationery 30 Yoga Mats:Material: TPE material (Thermoplastic Elastomers)Grip – nonslip grip and tear resistance .6 to 1.2kg Thickness:6mm 31 BOQ –MERCHANDISESouvenirs 32 Branded T-Shirt with printing (As per DSYS approved)Material type- Dri-Fit, Neck type- Polo T-Shirt, Material thickness- 240 gsm Hydrophilic finish 33 CapWhite cap with logo print(Asper the design approved by DSYS) 34 BOQ –MERCHANDISERefreshment 35 Refreshment Packet for Attendies 36 Refreshment Packet for VIP 37 Water Can with dispenser20 Liters 38 Water- bottle (Cases)-300mlBisleri/Kinley/ any other reputed brands . Last date of submission for this tender is 2025-06-06. This is a Event Management tender in Khordha, Odisha